Welcome to Lynn University. Contained on this page is a list of action items you will need to complete before your hire date and after you begin your employment here at Lynn University. Failure to accomplish any of the listed action items may delay your start date or affect your ability to work once you begin your employment. (IT recommends to Employee Services that there is some sort of checklist somewhere that is filled out an completed and tracked so that HR and the hiring manager can see and confirm that the new employee has completed the checklist.  Please return to this document and check off the items as you complete them. IT would be more than happy to help review the checklist. ) This practice will help keep you on track, ensuring you do not miss anything important.

Table of Contents

Step 1: Complete onboarding network account steps

Overview

Onboarding your network account means the following:

  1. Set the following password recovery options:  
  2. Set your password
  3. Enable your account

Complete the steps below to onboard your network account

  1. Find the Onboarding email (see image below).
    1. This email should have been sent to your personal email address from your hiring manager.  
      1. It is important to note, your hiring manager is not necessarily your supervisor and your supervisor may need to reach out to your hiring manager to request the email be forwarded to you.
    2. If you don’t see this email in your main inbox, check your spam or junk folders. 
      1. The Subject line of the email should contain: Lynn University <your position> onboarding. (Currently this is difficult to communicate with some employees.)


  2. Complete these steps to onboard your network account
    1. Follow the instructions in the onboarding email by clicking on the Lynn University Onboarding Site Link or you can open up any browser and enter https://onboarding.lynn.edu.  
    2. Please keep the onboarding email open, as you will need the information contained in it to complete the steps below. 


      Onboarding setup page



    3. Enter your ID number from the onboarding email. It is typically a number from 5 - 8 digits long. Then click ‘Next’


    4. Here you will need to enter the pincode and username provided in the onboarding email.  Then click ‘Next’
      Enter pincode and username window

    5. This page requires you to enter a personal email address and an optional US mobile phone number. This information will be stored in our automated password reset system. Then click ‘Next
      Password reset window

    6. The next two pages will look very similar and require you to select security questions and provide answers. This information will be stored in our self-service reset password management system (SSRPM) should you need to reset your password in the future. Click ‘Next’ when you have filled out both pages.
      Questions and answers window

    7. This next page allows you to set your account password for the first time. Please make sure to follow the password requirements listed on this page. All of the red X’s must be green check marks for you to be able to successfully set your password and move on to the next step. Then click ‘Change’.
      1. It is strongly recommended that users DO NOT write down their password in any location.  Instead, write down the password hint and security questions/answers you created that will allow you to reset your password should it be needed in the future.
        Enter new password window

    8. At this point, you have successfully activated your network account and finished the onboarding process. Please remember both your username and your Lynn Email Address, as these are what you will use to access the myLynn portal and other online resources. If you click ‘OK’ you will be taken back to the home page for onboarding. You can close this browser window.
      Onboarding completed message

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Step 2: Register two separate devices for two-factor authentication with DUO

Overview

Now that you have completed Step 1: Complete onboarding network account steps,  there is one more step that you need to do before you can access your email.  In an effort to protect your email and the university's data we have implemented two-factor authentication and require it for all employees who are accessing their Lynn University Office365 resources from off-campus.  Two-factor authentication is an extra layer of security designed to ensure that you're the only person who can access your account, even if someone else knows your password.

Before you complete this step, read below:

Complete the steps below register, at a minimum, three separate methods for two-factor authentication 

This is one of the most important steps.  If you do not complete this step, you will not be able to access Lynn University Office365 resources when not on campus.  We recommend you register a minimum of three methods of secondary authentication in DUO. Duo Push, Cell SMS (text message), and Desk Line. If you register only one method, for example, the DUO Push app on your cell phone or your cell phone number for SMS, and you lose or replace your cell phone, you will be locked out of your account. To regain access to your account once you are locked out is to contact IT Support Services Monday through Friday between 8:00 AM and 5:00 PM  EST.

Click the link below for more instructions on how to register in DUO. 


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Step 3: Important information regarding accessing the resources below

There is automation in place that requires 24 hours pass between the time your hiring manager receives your onboarding email from Employee Services and you are authorized to access the Lynn University resources listed below.

Canvas - Important Information!

Please wait a full 24 hours from the time that your manager received the onboarding email before you try and log in to Canvas with your email address.

Click the link below for more instructions on how to access Canvas

MyLynn - Important Information!

Click Here for more instructions on how to access myLynn

Workday - Important Information!

How to log into Workday as a pre-employee (before your official hire date)?

During the pre-employee phase of the Lynn University hiring process, you would have received two separate automated emails from the Workday system to your personal email address that was provided to Employee Services. 

  1. After clicking on the Workday website link, there will be two options on the screen to log in.  To log into Workday before your official hire date use the Native Workday Login button on the home page.
  2. Upon the first login, you would have been prompted to set a few challenge response questions

You'll use the username and password combination and the Native Workday Login button on the home page to log into Workday and upload all the documents necessary for Employee Services to complete the hiring process. You will continue to use this username and password combination and option to login into Workday until your hire date.   

How to log into Workday as an employee (on or after your official hire date)

On your hire date or after your hire date your Workday username, your Workday password, and the button that you click to log in on the home page all change.  Read on below for more details.


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Step 4: Helpful information for the most common resources

Workday Training

Please reference this link for all Workday training resources:  Workday Documentation

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Safe Colleges (Compliance Training)

An invitation email will be sent with a link to the available trainings for you. Or please use the following link to access Employee Compliance Trainings: https://lynn-fl.safecolleges.com/

Note:  For student employees, please make sure to log in with your Lynn PSW account in order to access the trainings.

Follow the instructions to complete each training course as needed.

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Requesting Additional Resources (Applications, Hardware, Equipment)

To request additional resources and access, please put in a ticket in the LU Service Center, or contact IT Support Services at 561-237-7979.

Note:  Supervisor approval may be needed for specific requests; Vice President approval may be needed for specific requests.

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CBord GET Mobile

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Lynn University Knowledge Base 

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Office 365 FAQs

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Lynn University Services Center FAQs

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Zoom

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Remote Working Resources

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Campus Resources and Contacts

Additional resources available to Lynn University Employees and how to access/use them

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