The onboarding process has steps that need to be completed before the candidate can be cleared to start work, on their first day, and within 30 days from their start date.

Before the employee's first day

Steps to be completed before the candidate can be cleared to work include:

1. Workday onboarding

After the manager completed the Hire step?, the candidate receives a series of onboarding action items in Workday they must complete they can be cleared to start work.  Steps include entering contact information, completing policy sign-offs, entering payment elections, and completing Form I-9.

REMINDER - the candidate may not start work until the manager receives an email? approval notice from Employee Services.  

2. Form I-9

If possible, the candidate should schedule an appointment with Employee Services before their start date to complete the in-person portion of Form I-9.  The candidate will need to bring with them unexpired, original documents from the list of Form I-9 Acceptable Documents. 

(As noted in the instructions, the candidate can EITHER bring one document from List A, OR bring one document from List B and one document from List C.)

On the employee's first day

(Note – follow steps in order below to ensure you have resources needed to complete each step.)

When you arrive

• Campus Safety will direct you to visitor parking.

• If you have not completed the in-person portion of your Form I-9 previously, your first stop will be Employee Services. 

  • If you completed your Form I-9 previously, you may head straight to your department.

IT access

• Your supervisor will provide you log-in credentials to Lynn University systems.  

  • For additional support or resources (e.g., specific applications, log-in difficulties), place an IT ticket through the Lynn University Service Center.

Employee ID

• Make an appointment to get your Lynn ID from the first floor of the Eugene M. and Christine E. Lynn Library. 

Parking decal

• Complete an Employee Vehicle Registration Form for each vehicle you plan to bring on campus.

• Go to the Campus Communication Center to get your parking decal.

In the employee's first 30 days

Orientation

• Employee will receive an invite to attend a new hire orientation within their first two weeks of employment. Orientation is required for all full-time new hires to receive important information about Lynn’s culture and their benefit options.

Benefits

• Full-time employees are eligible to participate in university benefit plans.
• Healthcare plans need to be elected within 30 days from the date of hire and coverage begins the first day of the month following employee's hire date.
• At new hire orientation, employees will receive valuable benefit information, learn how to make elections in Workday, and have the opportunity to ask questions.

Directory Photo

• Full-time employees should email headshots@lynn.edu for an appointment to take their photo for the campus directory.

Training

• All new employees are required to complete new hire training.
  • Employees will receive an email with credentials to log into SafeColleges, Lynn’s online training system.
  • Please note you have 30 days from date of hire to complete all required trainings.