Below are the most common categories used by Lynn University departments. Please use the appropriate spend category worktag for your procurement transactions. Lynn University
FY24 Budget
Spend Category Descriptions (Most Common)
| Spend Category | Spend Category Description |
| Accreditation | Costs incurred for |
Educational | educational agencies |
| Admissions Special Events |
Costs incurred for special events for Admissions| Use the most appropriate spend categories such as Special Events, Food Costs, Supplies_Events, etc. Contact Finance for guidance |
| Advertising | Costs incurred for |
Advertising | advertising initiatives including lead generation, print, radio, and local media |
| Alumni Event |
Costs incurred for Special events held for alumni| Use the most appropriate spend categories such as Special Events, Food Costs, Supplies_Events, etc. Contact Finance for guidance |
| Block Meals Expense | Costs incurred for |
Food Costs through meals which has a discount from the regular price if bought individuallyBook Voucher | Costs incurred for student's book voucher| meals. Block meals are offered at a discounted price. |
| Books | Costs incurred for acquiring books primarily for the |
library| Lynn Library |
| Cable | Costs for cable |
| Casual Labor | Costs incurred for temporary help (i.e. |
, | employment agencies) |
| Commencement |
Costs incurred for graduation | Commissions| Use the most appropriate spend categories such as Student Programming, Food Costs, Supplies_Events, etc. Contact Finance for guidance |
| Commission (Student Recruitment) | Costs incurred for |
Commissions | commissions to third parties associated with recruiting new students |
| Compliance_ADA | Costs incurred for making accommodations for students in order to comply with American's Disability Act |
| Compliance_Other | Costs incurred for |
compliance other | non-ADA compliance requirements |
| Conference Costs | Costs incurred for registration |
for | fees related to in-person or virtual conferences, seminars, and webinars |
| Conservatory Special Events |
Costs incurred for Conservatory events| Use the most appropriate spend categories such as Special Events, Food Costs, Supplies_Events, etc. Contact Finance for guidance |
| Consultants | Costs incurred for consultants (individuals or firms) for consulting services. For legal services, use spend category: Legal (Expense) |
| COVID-19 Costs | Costs incurred as a result of COVID-19 pandemic |
| Credit Card Fees | Costs incurred for processing credit card transactions |
| Development Events |
Costs incurred for Development events including fundraising, donor appreciation, etc. | | Dively Frontier Luncheons | Costs incurred for Dively Frontier luncheons |
Donor Events | | Use the most appropriate spend categories such as Special Events, Food Costs, Supplies_Events, etc. Contact Finance for guidance |
| Donor Events | Use the most appropriate spend categories such as Special Events, Food Costs, Supplies_Events, etc. Contact Finance for guidance |
Costs incurred for events for Donors and guests for special campaigns or receptions |
| Electricity - Central energy plant | Costs for electricity consumption |
| Electricity - Green / Student center | Costs for electricity consumption |
| Electricity - Main campus | Costs for electricity consumption |
| Electricity - Perper Residence | Costs for electricity consumption |
| Electricity - Pool heaters | Costs for electricity consumption |
| Electricity - President | Costs for electricity consumption |
| Electricity - Schmidt | Costs for electricity consumption |
| Electricity - Soccer stadium | Costs for electricity consumption |
| Electricity - Student Center | Costs for electricity consumption |
| Electricity - WPAC / IBC | Costs for electricity consumption |
| Equipment | Costs incurred for |
equipment including delivery and installation such as | furniture, machinery, office equipment, gym equipment, athletics equipment, hardware equipment, multi-media equipment, etc. |
| Food Costs_Outside Groups | Costs incurred for food costs for outside groups |
| Food Costs_Staff/ |
FacultyGuest| Other | Costs incurred for food costs for staff, |
faculty and guests| guest, and other |
| Food Costs_Student Meals | Costs for student meals in residence halls |
| Fuel / Gas / Oil | Costs for fuel/gas/oil for vehicles and equipment |
| Game Operations | Costs incurred for athletic competitions |
| Guest Artists | Costs incurred for guest performers and artists including Live at Lynn |
| Honoraria | Costs incurred for guest speakers |
| Honors Convocation | Costs incurred for Honors convocation |
| Legal (Expense) | Costs incurred for Legal matters |
| Locksmith | Costs incurred for locksmith services |
Lynn HDCosts incurred for Lynn HD | | Maintenance | Costs incurred for maintenance of University property |
| Miscellaneous Expenses |
Please contact Finance for guidance. | There may be a more appropriate |
spending | spend category available. Contact Finance for guidance |
| On-Site Expenses - Fall | Costs incurred for Semester Abroad on-site expenses for Fall |
| On-Site Expenses - Spring | Costs incurred for Semester Abroad on-site expenses for Spring |
| On-Site Expenses - Summer I | Costs incurred for Semester Abroad on-site expenses for Summer I |
| Other Fees | Costs incurred for systems to manage FSA |
and | P3 Reimbursable Costs | Costs incurred for the P3 project |
| , and application portal access |
| Painting | Costs for painting services not associated with a capital project |
| Performance Fees | Costs incurred for guest performers at University events |
| Periodicals | Costs incurred for purchasing periodicals by the Lynn Library |
| Postage and Shipping | Costs incurred for PO boxes, stamps, metered postage, rental of postage meters |
and PO Boxes. Also, funds to cover vendors - per contract| . |
| Printing | Costs incurred for printing (internal and external) |
| Production Costs | Costs for production of performances or marketing materials |
| Programming | Costs incurred for University programs/activities |
| Public Relations | Costs incurred for |
PR services, such as | press releases, industry awards, social media giveaways, etc. |
| Recruitment Expenses | Costs incurred for recruiting |
of | expenses related to student athletes and new/transfer students |
| Referees | Costs incurred for referees for sport competitions |
| Rent_Equipment | Costs incurred for equipment rental such as copiers, golf carts, mechanical tools, etc. |
| Rent_Facility | Costs incurred for facility rental |
(ex. storage unit| such as storage units, off-campus |
space)| spaces, etc. |
| Repairs | Costs incurred for repairs for University property |
| Repairs and Maintenance_Contracts | Costs incurred for service contracts |
Security | Costs for security services |
| Security Monitoring | Costs incurred for security/alarm system expenses |
Self Study / ComplianceCosts incurred for self study administrative - compliance | | Semester Abroad Expenses - Fall | Costs incurred for Semester Abroad Program for students - Fall |
| Semester Abroad Expenses - Spring | Costs incurred for Semester Abroad Program for students - Spring |
Short-term Abroad Expenses - (J-Term)Costs incurred for Semester Abroad Program for students - J-Term | | Short-term Abroad Expenses - Summer | Costs incurred for Semester Abroad Program for students - Summer |
| Software Licensing | Costs for software operations, renewals, annual licenses, protection/support plans |
Software Projects | Costs of software projects exceeding 12 months. Contact Finance department to create project in WD| Special Programs and Events (Advertising and Promotion) | Costs incurred for Advertising & Promotions events |
| , etc. |
| Special Events | Costs incurred for University |
Special events| events including Admissions, Alumni, Conservatory, Development, and Donor Events |
| Special Programs and Events (Other Expenses) | Costs incurred for |
student search names, College Board and ACT platform access| other Special Programs and Events |
| Student Programming | Costs incurred for student |
programming| programs/activities |
| Subscriptions / Dues / Memberships | Costs incurred for subscriptions, association dues, and |
membership | memberships fees |
| Supplies - Buildings & Grounds | Costs incurred for supplies to maintain and repair buildings & grounds |
| Supplies_Classroom | Costs incurred for classroom supplies |
| Supplies_Events | Costs incurred for event supplies |
| Supplies_Office | Costs incurred for office supplies |
| Supplies_Other | Costs incurred for other supplies |
| Teaching Aids | Costs incurred for teaching aids |
| Telephone | Costs incurred for telephone products and services |
| Training - Professional Development | Costs incurred for specialized employee training |
staff| through outside agencies |
| Travel | Costs incurred for University travel including |
mileage reimbursements| transportation (airfare, buses, trains, mileage, Uber/Lyft |
trips, rental cars, airfare| ), hotel, meals, etc. |
| Travel_Athletic Post Season | Costs incurred for travel for Athletics post season including buses, airfare, etc. |
| Trumpet Competition |
Costs incurred for Trumpet competition| Use the most appropriate spend categories such as Student Programming, Food Costs, Supplies_Events, etc. Contact Finance for guidance |
| Trustee Functions |
Costs incurred for Trustee functions| Use the most appropriate spend categories such as Special Events, Food Costs, Supplies_Events, etc. Contact Finance for guidance |
| Uniforms | Costs incurred for uniforms including |
athletics employees| Athletics, Pine Tree Camp, etc. |
Spend Category Descriptions Version 3.0
2/24/2023
Below are the most common categories used by Lynn University departments. Please use the appropriate spend category worktag for your procurement transactions.