Spend Categories

Lynn University
FY24 Budget
Spend Category Descriptions (Most Common)

Spend Category				Spend Category Description
Accreditation				Costs incurred for educational agencies
Admissions Special Events				Use the most appropriate spend categories such as Special Events, Food Costs, Supplies_Events, etc. Contact Finance for guidance
Advertising				Costs incurred for advertising initiatives including lead generation, print, radio, and local media
Alumni Event				Use the most appropriate spend categories such as Special Events, Food Costs, Supplies_Events, etc. Contact Finance for guidance
Block Meals Expense				Costs incurred for a set number of (block) meals. Block meals are offered at a discounted price.
Books				Costs incurred for acquiring books primarily for the Lynn Library
Cable				Costs for cable
Casual Labor				Costs incurred for temporary help (i.e. employment agencies)
Commencement				Use the most appropriate spend categories such as Student Programming, Food Costs, Supplies_Events, etc. Contact Finance for guidance
Commission (Student Recruitment)				Costs incurred for commissions to third parties associated with recruiting new students
Compliance_ADA				Costs incurred for making accommodations for students in order to comply with American's Disability Act
Compliance_Other				Costs incurred for non-ADA compliance requirements
Conference Costs				Costs incurred for registration fees related to in-person or virtual conferences, seminars, and webinars
Conservatory Special Events				Use the most appropriate spend categories such as Special Events, Food Costs, Supplies_Events, etc. Contact Finance for guidance
Consultants				Costs incurred for consultants (individuals or firms) for consulting services. For legal services, use spend category: Legal (Expense)
COVID-19 Costs				Costs incurred as a result of COVID-19 pandemic
Credit Card Fees				Costs incurred for processing credit card transactions
Development Events				Use the most appropriate spend categories such as Special Events, Food Costs, Supplies_Events, etc. Contact Finance for guidance
Donor Events				Use the most appropriate spend categories such as Special Events, Food Costs, Supplies_Events, etc. Contact Finance for guidance
Electricity - Central energy plant				Costs for electricity consumption
Electricity - Green / Student center				Costs for electricity consumption
Electricity - Main campus				Costs for electricity consumption
Electricity - Perper Residence				Costs for electricity consumption
Electricity - Pool heaters				Costs for electricity consumption
Electricity - President				Costs for electricity consumption
Electricity - Schmidt				Costs for electricity consumption
Electricity - Soccer stadium				Costs for electricity consumption
Electricity - Student Center				Costs for electricity consumption
Electricity - WPAC / IBC				Costs for electricity consumption
Equipment				Costs incurred for furniture, machinery, office equipment, gym equipment, athletics equipment, hardware equipment, multi-media equipment, etc.
Food Costs_Outside Groups				Costs incurred for food costs for outside groups
Food Costs_Staff/Guest/Other				Costs incurred for food costs for staff, guest, and other
Food Costs_Student Meals				Costs for student meals in residence halls
Fuel / Gas / Oil				Costs for fuel/gas/oil for vehicles and equipment
Game Operations				Costs incurred for athletic competitions
Guest Artists				Costs incurred for guest performers and artists including Live at Lynn
Honoraria				Costs incurred for guest speakers
Legal (Expense)				Costs incurred for Legal matters
Locksmith				Costs incurred for locksmith services
Maintenance				Costs incurred for maintenance of University property
Miscellaneous Expenses				There may be a more appropriate spend category available. Contact Finance for guidance
On-Site Expenses - Fall				Costs incurred for Semester Abroad on-site expenses for Fall
On-Site Expenses - Spring				Costs incurred for Semester Abroad on-site expenses for Spring
On-Site Expenses - Summer I				Costs incurred for Semester Abroad on-site expenses for Summer I
Other Fees				Costs incurred for systems to manage FSA, background checks, and application portal access
Painting				Costs for painting services not associated with a capital project
Performance Fees				Costs incurred for guest performers at University events
Periodicals				Costs incurred for purchasing periodicals by the Lynn Library
Postage and Shipping				Costs incurred for PO boxes, stamps, metered postage, rental of postage meters, and postage with Print Vendors and EAB.
Printing				Costs incurred for printing (internal and external)
Production Costs				Costs for production of performances or marketing materials
Programming				Costs incurred for University programs/activities
Public Relations				Costs incurred for press releases, industry awards, social media giveaways, etc.
Recruitment Expenses				Costs incurred for recruiting expenses related to student athletes and new/transfer students
Referees				Costs incurred for referees for sport competitions
Rent_Equipment				Costs incurred for equipment rental such as copiers, golf carts, mechanical tools, etc.
Rent_Facility				Costs incurred for facility rental such as storage units, off-campus spaces, etc.
Repairs				Costs incurred for repairs for University property
Repairs and Maintenance_Contracts				Costs incurred for service contracts
Security Monitoring				Costs incurred for security/alarm system expenses
Semester Abroad Expenses - Fall				Costs incurred for Semester Abroad Program for students - Fall
Semester Abroad Expenses - Spring				Costs incurred for Semester Abroad Program for students - Spring
Short-term Abroad Expenses - Summer				Costs incurred for Semester Abroad Program for students - Summer
Software Licensing				Costs for software operations, renewals, annual licenses, protection/support plans, etc.
Special Events				Costs incurred for University events including Admissions, Alumni, Conservatory, Development, and Donor Events
Special Programs and Events (Other Expenses)				Costs incurred for other Special Programs and Events
Student Programming				Costs incurred for student programs/activities
Subscriptions / Dues / Memberships				Costs incurred for subscriptions, association dues, and memberships fees
Supplies - Buildings & Grounds				Costs incurred for supplies to maintain and repair buildings & grounds
Supplies_Classroom				Costs incurred for classroom supplies
Supplies_Events				Costs incurred for event supplies
Supplies_Office				Costs incurred for office supplies
Supplies_Other				Costs incurred for other supplies
Teaching Aids				Costs incurred for teaching aids
Telephone				Costs incurred for telephone products and services
Training - Professional Development				Costs incurred for specialized employee training through outside agencies
Travel				Costs incurred for University travel including transportation (airfare, buses, trains, mileage, Uber/Lyft), hotel, meals, etc.
Travel_Athletic Post Season				Costs incurred for travel for Athletics post season including buses, airfare, etc.
Trumpet Competition				Use the most appropriate spend categories such as Student Programming, Food Costs, Supplies_Events, etc. Contact Finance for guidance
Trustee Functions				Use the most appropriate spend categories such as Special Events, Food Costs, Supplies_Events, etc. Contact Finance for guidance
Uniforms				Costs incurred for uniforms including employees, Athletics, Pine Tree Camp, etc.

Spend Category Descriptions Version 3.0
2/24/2023

Below are the most common categories used by Lynn University departments. Please use the appropriate spend category worktag for your procurement transactions.

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