Time Entry for Nonexempt and Hourly Employees

Workday Time Tracking is available only to hourly and non exempt employees only.  

On this job aid:

Time Application  (only available to hourly, non exempt employees)

Enter Time: this is where you review entered time (all hourly employees)  request time off (only hourly employees with available paid time off). 

View: this section will allow you to view your schedule, view any time off requested, view your time off balance (if applicable), and also view your time clock history.

Time Clock: Using the web clock feature, hourly employees will Check in and Check out to record their work related activities in this section. 

Enter Time Using Check-In/Out

1. Under Applications,  click on the Time application
   
   
2. Click Check-In.
   
   
   
3. Time Type Hours Worked will be selected for you.  Enter any details if needed.
   
   

4. If you have multiple jobs, you can choose the position you are entering time for.
   
   
   
   

   If you have multiple positions, it is very important that you select the correct position on this screen. This will ensure you are clocking the correct hours for the specific position you are working that day.

   

5. Click OK, then Done.
   
   
   

6. Once checked in, the time will appear above the check-in button.
   
   
7. After your work is completed, navigate back to the Time application and click Check Out.
8. Select a reason for check out (select Meals for your meal break) . 
   
   
   
   

9. Click OK, then Done.
   

10. The Time Clock section will now display the time checked out.

View Details of Submitted Time

You may want to check your clock data for accuracy. The Time application provides several options to display a calendar view or a report of your clock data for the time frame you select. Review the Time Block job aids for details.

From the Time application:

1. Under Enter Time, click This week, Last week or select week for other dates. 
    
   
   
2. Select a time block to view detailed information about your time entry.
   
   
3. A window with details will open.
   
4. On the  Reported tab, view reported work time.
   
   
   
5. Click the Calculated tab to view the calculated time.
6. Click the History tab to view the process and approval history of a particular time entry.
7. On the top right of the screen you will see any timecards that require  attention. Please contact your manager for any corrections.
   
   
   
   
   

Modify Previously Reported Time

Check In/Out (Hourly Employees) - iPhone / iPad

iPhone

From the Time Tracking app:

1. The application will display the current time and the available action: Tap Check-In, Meal or Check Out. 
2. Tap Check-In when you start working. 
   
   
3. The application will display time type :Hours Worked.  Add additional information as needed like position (if applicable). Tap Done.
   
   

4. The application will display the check in time
   
   
   

   Note

   You can setup reminders by allowing push notifications on your device. Tap Other

   

   
   

5. For Meal breaks,  Tap Meal when you stop working.
   
   
   
6. To check back in after Meals, tap on Check Back In.
   
   
   
   
7. The Time Type will display Hours Worked by default. Tap Done 
   
   
   
8. To Check out at the end of the day, Tap Check Out
   
   
   
9. The Time Type will display Hours Worked by default. Tap Done 
   
   
   
   
10. The application will display a Summary of your daily time including  check in/out and meal breaks.  Tap Close.
    

Alert: Unmatched time clock events

You may see an alert on your calendar

This alert is a warning that means you have a time card with a check in  but  no check out event.  When you check out at the end of the day the alert will go away.