Your Worker Profile page displays employee information about you, including your office location, phone number, and compensation. Note that the visibility of sensitive information is controlled by individual users' security profiles.
To access your Worker Profile page, click your Profile icon > View Profile.
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All instructions in this job aid start from the Worker Profile page.
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Add or Change Emergency Contacts
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Modify Your Personal Information
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View Your Identity Paperwork
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On this Job Aid:
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Worker Profile Overview
Click your picture (or cloud icon) on the top right of the screen to access the profile page.
When you arrive at your Worker Profile, you’re presented a summary of your employment record:
- The Blue Ribbon Menu
- Your Manager
- Your Job Details
- Summary card (if you have other profiles like student, you can switch between your profiles in this area)
Blue Ribbon Menu
The Blue Ribbon Menu of the Worker Profile is a ‘one-stop-shop’ for your employment record. By default, you arrive on the ‘Summary’ tab. Each section offers information related to that subject, and many sections (e.g. Time Off, Contact, Personal, Performance, & Career) offer quick access to various actions (e.g. requesting time off, changing contact/personal information, and updating career history).
You can also use the Actions Button, just under your name, to view a list of all available actions you can take; more on this in the next section.
Ribbon Menu / Actions Button
The Actions Button is synonymous with ‘Additional Actions’ buttons that you will find next to business objects in Workday. Actions buttons allow you to see available actions for whatever object you’re viewing.
In the case of the Actions Button on your Worker Profile, the menu that appears provides you with available actions you can take on your own record.
Below is a limited list of the sections (most common) within Actions and a brief description of what they offer. Your records may look different depending on your position or access rights in Workday.
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| Benefits | The Benefits section in the Actions menu allows you to request a Benefit Change, View Benefit information (current elections, beneficiaries, dependents, forms, history, etc). |
| Business Process | Primarily for managers, the Business Process section in the Actions menu allows you to manage delegation settings and view specific information related to business process actions for you as an employee. |
| Payroll | The Payroll section of the Actions menu allows you to manage your Tax Documents printing elections and view your tax documents, in general. |
| Personal Data | The Personal section of the Actions menu offers you access to View/Change your Contact Information, Emergency contacts, and Personal Information. You can also manage your self-identification items (Veteran Status and/or Disability), Complete an I-9 form (as needed), and/or Maintain Payment Elections/Direct Deposit. |
| Time and Absence | The Time and Leave section offers access to Enter Time (for hourly employees), Request Absence, or View Absence Balances. |
| Worker History | The Worker History section is your go-to place to find all actions that pertain to you as an employee. Clicking ‘View Worker History’ presents a table with Business Processes (such as your Hire), associated Dates, and statuses all in one place. |
Change Your Legal Name
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Change Your Preferred Name
If you choose, your preferred name will display within Workday instead of your legal name.
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Add or Change Your Photo
- From your Related Actions, click Personal Data > Change My Photo.
- Click the Select files button to locate, crop, and upload your image, or drag and drop your image directly into the Attachments section from your local drive. You can crop and adjust the image by dragging the corners to the desired specifications. The portion of the image within the unshaded circle represents how your photo will look on your profile page.
- Click OK and Submit.
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The supported file formats are .png and .jpg. |
Add and View Your Social Networks
- From your Related Actions, click Personal Data > Social Networks.
- Click Edit to change an existing network, or Add Social Network Account to add a new one. You can maintain up to four networks.
- Enter the social network and user name or web address you want to add. You can only add one account for each social network.
- Click OK and Done.
Delete a Social Network
- From your Related Actions, click Personal Data > Social Networks.
- Click Delete next to the appropriate network.
- Click Submit and Done.
View Transaction History
View your transaction history to see information such as benefit enrollment or personal data change dates.
- Click the Job tab.
- Click the Worker History subtab. Your business process history displays.
- Click View Worker History by Category. The data is organized into different tabs to make it easier for you to review your history.
Change a Business Title
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Any changes to business title will be routed to your supervisor and Employee Services for approval. This business title may not be the same as the title on your job profile. |
Manage Worker Profile Summary Information
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Upload My Experience
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Workday initiates a background process to upload your Professional Profile data. After the process has completed, a notification displays. |
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Mobile
Change Your Contact Information for iPhone and iPad
From the Home page:
- Tap your Profile icon, then tap View Profile.
- Tap the Related Actions icon in the upper-right corner.
- Tap Personal Data > Change My Home Contact Information.
- Tap the Edit icon where you want to update the information and make your edits.
- Enter a comment at the bottom of the page and tap Submit. A confirmation page displays.
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Update Your Profile Photo for iPhone and iPad
From your Worker Profile page:
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