Welcome to Lynn University. Contained on this page is a quick start guide for new employee technology and systems.
Follow steps in order below to ensure you have resources needed to complete each step. Systems access is provided based on your position – you may not need/have access to some systems. |
Table of Contents
Step 1: Workday Temporary Username and Password during Pre-Employee Phase
During the pre-employee phase(before your hire date) of the Lynn University hiring process, you would have received two separate automated emails from the Workday system to your personal email address that you provided to Employee Services.
- The first email would have contained:
- The second email would have contained:
- After clicking on the Workday website link, there will be two options on the screen to log in. To log into Workday before your official hire date use the Native Workday Login button on the home page.
- Upon the first login, you would have been prompted to set a few challenge response questions
- These Workday challenge questions are temporary and are only used in the event that you forget your password during the pre-employment phase of the hiring process.
- Do not confuse these with your account setup password recovery questions that you set in Step 2: Complete Lynn account steps
You'll use the username and password combination and the Native Workday Login button on the home page to log into Workday and upload all the documents necessary for Employee Services to complete the hiring process.
VERY IMPORTANT ** You will continue to use this username and password combination and Native Workday Login option to login into Workday until 12:00 am on your hire datetemporary
Step 2: Complete Lynn account steps
Overview
As you continue through the hiring process and before your actual hire date you will receive further email communications on how to activate your Lynn account. Activating your Lynn account means the following:
- Set the following password recovery options:
- Set 3 security password recovery questions
- Set/Confirm your personal email address
- Set/Confirm your mobile number
- Set your password
Once you have completed the steps above your Lynn account is enabled and you will be able to use it to log in to Lynn resources with one caveat. Read below.
VERY IMPORTANT ** Once you complete the steps below there is one caveat. You will not be able to use the new username and password to log in to Workday until your hire date, but you can use it to log in to other resources like email, Get Mobile, Zoom etc.
Complete the steps below to activate your Lynn account
- Find the Lynn Account Setup email (see image below).
- This email should have been sent to your personal email address from your hiring manager.
- It is important to note, your hiring manager is not necessarily your supervisor and your supervisor may need to reach out to your hiring manager to request the email be forwarded to you.
- If you don’t see this email in your main inbox, check your spam or junk folders.
- Complete these steps to setup your Lynn account
- Follow the instructions in the account setup email by clicking on the Lynn University Account Setup Link or you can open up any browser and enter https://accountsetup.lynn.edu.
- Please keep the account setup email open, as you will need the information contained in it to complete the steps below.
- Enter your ID number from the account setup email. It is typically a number from 5 - 8 digits long. Then click ‘Next’
- Here you will need to enter the pincode and username provided in the account setup email. Then click ‘Next’
- This page requires you to enter a personal email address and an optional US mobile phone number. This information will be stored in our automated password reset system. Then click ‘Next
- The next two pages will look very similar and require you to select security questions and provide answers. This information will be stored in our self-service reset password management system (SSRPM) should you need to reset your password in the future. Click ‘Next’ when you have filled out both pages.
- This next page allows you to set your account password for the first time. Please make sure to follow the password requirements listed on this page. All of the red X’s must be green check marks for you to be able to successfully set your password and move on to the next step. Then click ‘Change’.
- It is strongly recommended that users DO NOT write down their password in any location. Instead, write down the password hint that will help to jog your memory. You could also writ down some hints for your security question answers which would also allow you to reset your password should it be needed in the future.
- At this point, you have successfully activated your network account and finished the account setup process. Please remember both your username and your Lynn Email Address, as these are what you will use to access the myLynn portal and other online resources. If you click ‘OK’ you will be taken back to the home page for account setup. You can close this browser window.
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Step 3: Register three separate methods for multi-factor authentication
Overview
Now that you have completed Step 1: Complete Lynn account steps, there is one more step that you need to do before you can access your email. In an effort to protect your email and the university's data we have implemented multi-factor authentication and require it for all employees. Multi-factor authentication is an extra layer of security designed to ensure that you're the only person who can access your account, even if someone else knows your password.
Before you complete this step, read below:
- Please wait a full 24 hours from the time that your manager received the account setup email from Employee Services before you attempt the following steps.
Complete the steps below to register, at a minimum, three separate methods for multi-factor authentication
This is one of the most important steps. If you do not complete this step, you will not be able to access Lynn University resources. We recommend you register a minimum of three methods of authentication. These can include a push notification to your mobile device, an SMS (text message), or a phone call to your mobile, desk, or home phone. If you register only one method, for example, the push notification to the authentication app on your cell phone or your cell phone number for SMS, and you lose or replace your cell phone, you will be locked out of your account.
If you are locked out of your account, you will need to contact IT Support Services to regain access. IT Support Services is open Monday through Friday between 8:00 AM and 5:00 PM EST and closed on university observed holidays.
Click the links below for more instructions on how to register for multi-factor authentication.
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Step 4: Important information regarding accessing the resources below
There is automation in place that requires at least 24 hours to pass between the time your hiring manager receives your account setup email from Employee Services and you are authorized to access the Lynn University resources listed below. |
Canvas - Important Information!
Please wait a full 24 hours from the time that your manager received the account setup email before you try and log in to Canvas with your email address.
- Adjuncts and faculty will be able to log into Canvas once they complete Step 1: Complete Lynn account steps.
- However, adjuncts and faculty will NOT be assigned any courses in Canvas until Academic Affairs completes their steps. Typically Academic Affairs assigns the courses within two weeks of the course start date.
- If you are an adjunct or a faculty member and you do not see the courses you expect in Canvas and it is two weeks or less before your class start date, please contact Academic Affairs.
Click the link below for more instructions on how to access Canvas
MyLynn - Important Information!
- Please wait a full 24 hours from the time that your manager received the account setup email before you try and log in to myLynn with your network account email address and password.
- Your manager will receive the account setup email directly from Employee Services.
- If your manager has not received an account setup email before your start date, your manager should contact Employee Services.
Click Here for more instructions on how to access myLynn
Workday - Important Information!
How to log into Workday as a pre-employee (before your official hire date)?
During the pre-employee phase of the Lynn University hiring process, you would have received two separate automated emails from the Workday system to your personal email address that was provided to Employee Services.
- The first email would have contained:
- The second email would have contained:
- After clicking on the Workday website link, there will be two options on the screen to log in. To log into Workday before your official hire date use the Native Workday Login button on the home page.
- Upon the first login, you would have been prompted to set a few challenge response questions
- These Workday challenge questions are temporary and are only used in the event that you forget your password during the pre-employment phase of the hiring process.
- Do not confuse these with your account setup password recovery questions that you set in Step 1: Complete Lynn account steps
You'll use the username and password combination and the Native Workday Login button on the home page to log into Workday and upload all the documents necessary for Employee Services to complete the hiring process. You will continue to use this username and password combination and option to login into Workday until your hire date.
How to log into Workday as an employee (on or after your official hire date)
On your hire date or after your hire date your Workday username, your Workday password, and the button that you click to log in on the home page all change. Read on below for more details.
- You will use the Lynn Account option on the Workday Login Page https://wd5.myworkday.com/lynn/login.htmld
- You will use your Lynn email address as the username. i.e. jdoe@lynn.edu
- You will use the password that you set in Step 1: Complete Lynn account steps
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Step 5: Helpful information for the most common resources
Workday Training
Please reference this link for all Workday training resources: Workday Documentation
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Safe Colleges (Compliance Training)
An invite email will be sent with a link to the available trainings for you. Or please use the following link to access Employee Compliance Trainings: https://lynn-fl.safecolleges.com/
Note: For student employees, please make sure to log in with your Lynn PSW account in order to access the trainings.
Follow the instructions to complete each training course as needed.
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Requesting Additional Resources (Applications, Hardware, Equipment)
To request additional resources and access, please put in a ticket in the LU Service Center, or contact IT Support Services at 561-237-7979.
Note: Supervisor approval may be needed for specific requests; Vice President approval may be needed for specific requests.
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GET Mobile
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Lynn University Knowledge Base
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Office 365 FAQs
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Reporting Suspicious Emails
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Lynn University Services Center FAQs
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Zoom
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Remote Working Resources
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Campus Resources and Contacts
- Facilities - For any facilities-related issues or questions, please put in a ticket in the Maintenance Work Order system, or you may contact the Facilities department at 561-237-7030.
- Information Technology - For any IT-related issues or questions, please put in a ticket in the LU Service Center, or contact IT Support Services at 561-237-7979.
- Canvas - For any Canvas-related issues or questions, please email canvas@lynn.edu or contact our Instructional Design team at 561-237-7979.
- Slate - For any Slate-related issues or questions, please contact Lori Kukuck in the Office of Admission, at lkukuck@lynn.edu or by phone at 561-237-7250.
- Navigate - For any Navigate-related issues or questions, please contact Lori Kukuck in the Office of Admission, at lkukuck@lynn.edu or by phone at 561-237-7250.
Additional resources available to Lynn University Employees and how to access/use them
Mango Languages
Grammarly
- Grammarly is an online writing assistance tool offered by the Lynn Library
- Please perform the following steps below to log in to Grammarly…
Adobe Creative Cloud
- Adobe Creative Cloud is a suite of applications for multi-media content creation.
- If you need access for business purposes, please contact your supervisor and have them initiate a request for you to be granted access to Adobe Creative Cloud.
Perkspot
- Perkspot is an online discount program for Lynn employees.
- Please perform the following steps to log in to Perkspot
Onthehub
- Onthehub offers free and discounted software to Lynn Employees.
- Please perform the following steps to log in to Onthehub
- Navigate to this link https://lynn.onthehub.com
- Select the software you would like and follow the instructions to purchase and download.
Flipster
- Flipster allows Lynn University students, staff and faculty access to the Lynn Library digital magazine subscription service. The service allows access from any computer, laptop, or mobile device, as long as it is connected to the Internet.
- Please perform the following steps to log in to Flipster
- Navigate to this link https://lynn.onecampus.com/task/all/flipsterlynn
- Log in using your network email address and password.
Global Protect Virtual Private Network (VPN)
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