This job aid provides managers step-by-step instructions on how to use Workday for employee* and contingent worker** job changes. Additional Employee Services approvals may be required.
Contingent Worker | A worker who is not on Lynn's payroll and not eligible for benefits (i,e., consultants, contractors or vendors). They will display in workday a [C] next to their name (i.e., John Doe [C] ) |
Employee | An individual who works directly for Lynn University, is paid through Payroll and may be eligible for university benefits. |
On this job aid:
Transfer, Promote, and Change Job
Change Contingent Worker Details
Convert Contingent Worker to Employee
If a promotion or other job change is within the same department, it is a one-person task. If the change involves a transfer between departments, it is a two-person process as involves current and future manager. The manager in the current supervisory organization initiates the transfer of the employee to the receiving manager. The manager in the incoming supervisory organization performs another set of actions to receive the employee.
Click the Edit icon to enter or modify the information next to each section: Position, Job Profile and Business Title.
Note: For promotions and other position changes, your new position and job profile needs to be already available in Workday prior to the job change. |
Your request will go to Employee Services for approval. Click the Details and Process arrow and navigate to the Process tab to view the next steps in the Change Job business process. The Status field indicates whether there are any required actions or steps to complete.
You can also manage job changes by navigating to the My Team application. From the Actions section, you can initiate a transfer, promotion, job change, or location change for an employee. |
Click on the 3 lines, select all locations. Scroll down and select the new location for employee.
For Adjunct faculty or If employee works remotely, select "Remote" as location. |
Terminate an Employee
As a manager, you may have to terminate an employee after they have been asked to leave or have resigned.
From an employee's profile:
Complete the required termination information. Here, you will enter a termination date and reason. The employee is still considered active until midnight on the termination date.
Indicate whether the position will be closed or available for overlap after this termination. Position overlap allows a replacement worker to be hired into the same position before the current worker leaves.
You can also terminate an employee by navigating to the My Team or Employee Changes application and selecting the Terminate action. |
Contingent workers are defined as freelancers, independent contractors, consultants, or other outsourced and non-permanent workers who are hired on a temporary basis. You can change a contingent worker's details, such as hourly Rate. You can also change a worker's contract length if you want to extend their contract.
From the My Team application on the Home page:
You can also change a worker from contingent to full-time if you choose.
From the contingent worker's profile:
Click Submit.
Additional steps in the business process for converting a contingent worker to an employee may be required after the manager submits the request. |