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Welcome to Lynn University.  Contained on this page is a quick start guide for new employee technology and systems. 

Table of Contents

Step 1: Complete onboarding network account steps

Overview

Onboarding your network account means the following:

1. Set the following password recovery options:  
   • Set 3 security password recovery questions
   • Set/Confirm your personal email address
   • Set/Confirm your mobile number 
2. Set your password
3. Enable your account

Complete the steps below to onboard your network account

1. Find the Onboarding email (see image below).
   1. This email should have been sent to your personal email address from your hiring manager.  
      1. It is important to note, your hiring manager is not necessarily your supervisor and your supervisor may need to reach out to your hiring manager to request the email be forwarded to you.
   2. If you don’t see this email in your main inbox, check your spam or junk folders. 
      1. The Subject line of the email should contain: Lynn University <your position> onboarding.
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2. Complete these steps to onboard your network account
   1. Follow the instructions in the onboarding email by clicking on the Lynn University Onboarding Site Link or you can open up any browser and enter https://onboarding.lynn.edu.  
   2. Please keep the onboarding email open, as you will need the information contained in it to complete the steps below. 
      
      
      
      
      
      
      
   3. Enter your ID number from the onboarding email. It is typically a number from 5 - 8 digits long. Then click ‘Next’
      
      
      
   4. Here you will need to enter the pincode and username provided in the onboarding email.  Then click ‘Next’
      
      
      
   5. This page requires you to enter a personal email address and an optional US mobile phone number. This information will be stored in our automated password reset system. Then click ‘Next
      
      
      
   6. The next two pages will look very similar and require you to select security questions and provide answers. This information will be stored in our self-service reset password management system (SSRPM) should you need to reset your password in the future. Click ‘Next’ when you have filled out both pages.
      
      
      
   7. This next page allows you to set your account password for the first time. Please make sure to follow the password requirements listed on this page. All of the red X’s must be green check marks for you to be able to successfully set your password and move on to the next step. Then click ‘Change’.
      1. It is strongly recommended that users DO NOT write down their password in any location.  Instead, write down the password hint that will help to jog your memory.  You could also writ down some hints for your security question answers which would also allow you to reset your password should it be needed in the future.
         
         
         
   8. At this point, you have successfully activated your network account and finished the onboarding process. Please remember both your username and your Lynn Email Address, as these are what you will use to access the myLynn portal and other online resources. If you click ‘OK’ you will be taken back to the home page for onboarding. You can close this browser window.
      

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Step 2: Register three separate methods for two-factor authentication with DUO

Overview

Now that you have completed Step 1: Complete onboarding network account steps,  there is one more step that you need to do before you can access your email.  In an effort to protect your email and the university's data we have implemented two-factor authentication and require it for all employees who are accessing their Lynn University Office365 resources from off-campus.  Two-factor authentication is an extra layer of security designed to ensure that you're the only person who can access your account, even if someone else knows your password.

Before you complete this step, read below:

• Please wait a full 24 hours from the time that your manager received the onboarding email from Employee Services before you attempt the following steps.   

Complete the steps below register, at a minimum, three separate methods for two-factor authentication 

This is one of the most important steps.  If you do not complete this step, you will not be able to access Lynn University Office365 resources when not on campus.  We recommend you register a minimum of three methods of secondary authentication in DUO. Duo Push, Cell SMS (text message), and Desk Line. If you register only one method, for example, the DUO Push app on your cell phone or your cell phone number for SMS, and you lose or replace your cell phone, you will be locked out of your account. To regain access to your account once you are locked out is to contact IT Support Services Monday through Friday between 8:00 AM and 5:00 PM  EST.

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• DUO Multi-factor Authentication

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Step 3: Important information regarding accessing the resources below

Canvas - Important Information!

Please wait a full 24 hours from the time that your manager received the onboarding email before you try and log in to Canvas with your email address.

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• Academic Instructional Technology

MyLynn - Important Information!

• Please wait a full 24 hours from the time that your manager received the onboarding email before you try and log in to myLynn with your network account email address and password. 
• Your manager will receive the onboarding email directly from Employee Services. 
• If your manager has not received an onboarding email before your start date, your manager should contact Employee Services. 

Click Here for more instructions on how to access myLynn

• myLynn

Workday - Important Information!

How to log into Workday as a pre-employee (before your official hire date)?

During the pre-employee phase of the Lynn University hiring process, you would have received two separate automated emails from the Workday system to your personal email address that was provided to Employee Services. 

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You'll use the username and password combination and the Native Workday Login button on the home page to log into Workday and upload all the documents necessary for Employee Services to complete the hiring process. You will continue to use this username and password combination and option to login into Workday until your hire date.   

How to log into Workday as an employee (on or after your official hire date)

On your hire date or after your hire date your Workday username, your Workday password, and the button that you click to log in on the home page all change.  Read on below for more details.

• You will use the Lynn Account option on the Workday Login Page https://wd5.myworkday.com/lynn/login.htmld
• You will use your Lynn email address as the username. i.e.  jdoe@lynn.edu
• You will use the password that you set in Step 1 Complete onboarding network account steps 

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Step 4: Helpful information for the most common resources

Workday Training

Please reference this link for all Workday training resources:  Workday Documentation

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Safe Colleges (Compliance Training)

An invitation email will be sent with a link to the available trainings for you. Or please use the following link to access Employee Compliance Trainings: https://lynn-fl.safecolleges.com/

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Follow the instructions to complete each training course as needed.

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Requesting Additional Resources (Applications, Hardware, Equipment)

To request additional resources and access, please put in a ticket in the LU Service Center, or contact IT Support Services at 561-237-7979.

Note:  Supervisor approval may be needed for specific requests; Vice President approval may be needed for specific requests.

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CBord GET

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Lynn University Knowledge Base 

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Office 365 FAQs

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Lynn University Services Center FAQs

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Zoom

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Remote Working Resources

• Microsoft Remote Desktop
• Global Protect VPN
• Vonage Phone System

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Campus Resources and Contacts

• Facilities - For any facilities-related issues or questions, please put in a ticket in the Maintenance Work Order system, or you may contact the Facilities department at 561-237-7030.
• Information Technology - For any IT-related issues or questions, please put in a ticket in the LU Service Center, or contact IT Support Services at 561-237-7979.
• Canvas - For any Canvas-related issues or questions, please email canvas@lynn.edu or contact our Instructional Design team at 561-237-7979.
• Slate - For any Slate-related issues or questions, please contact Lori Kukuck in the Office of Admission, at lkukuck@lynn.edu or by phone at 561-237-7250.
• Navigate - For any Navigate-related issues or questions, please contact Lori Kukuck in the Office of Admission, at lkukuck@lynn.edu or by phone at 561-237-7250.

Additional resources available to Lynn University Employees and how to access/use them

• Mango Languages

  • Mango Languages is an online language learning resource application/service offered by the Lynn library.

  • Please perform the following steps below to log in to Mango…

    • Navigate to this link http://lynn-lang.student.lynn.edu/login?url=https://connect.mangolanguages.com/lynnu/start

    • Log in to Mango languages using your network account email address and password.

      • If you have not created a Mango languages profile yet, click on the 'Sign Up' link underneath the 'Log In' button.

• Grammarly

  • Grammarly is an online writing assistance tool offered by the Lynn Library
  • Please perform the following steps below to log in to Grammarly…
    • Navigate to this link https://www.grammarly.com/enterprise/signup

    • If you already have an account, log in using your email address and password.

      • If you have not created a Grammarly account yet, enter your information and click on the 'Sign Up' button.

      • The system will send you an email.  Open the email and click "Verify Email".

• Adobe Creative Cloud

  • Adobe Creative Cloud is a suite of applications for multi-media content creation.
  • If you need access for business purposes, please contact your supervisor and have them initiate a request for you to be granted access to Adobe Creative Cloud.

• Perkspot

  • Perkspot is an online discount program for Lynn employees.
  • Please perform the following steps to log in to Perkspot
    • Navigate to this link https://lynn.perkspot.com/login

    • If you already have an account, log in using your email address and password

      • If you have not created a Perkspot account yet, click the "Create Your Account" button.

      • Enter all information and click "Register".

• Onthehub

  • Onthehub offers free and discounted software to Lynn Employees.
  • Please perform the following steps to log in to Onthehub
    • Navigate to this link https://lynn.onthehub.com
    • Select the software you would like and follow the instructions to purchase and download.

• Flipster

  • Flipster allows Lynn University students, staff and faculty access to the Lynn Library digital magazine subscription service. The service allows access from any computer, laptop, or mobile device, as long as it is connected to the Internet.
  • Please perform the following steps to log in to Flipster
  • Navigate to this link https://lynn.onecampus.com/task/all/flipsterlynn
    • Log in using your network email address and password.

• Global Protect Virtual Private Network (VPN)

  • Global Protect Virtual Private Network (VPN)

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